How to Write a Permission Letter

 A permission letter is a formal letter written to senior managers or higher authorities to seek consent for forthcoming events or intentions. The letter may be written to request a grant for leave, permission to conduct an event, to attend a training program or other reasons. Students or employees working in a professional environment may write such letters to take authorization from their supervisors. The authorities have the power to dismiss the permission request. Therefore, one should address the letter correctly and ensure that it is written in a polite manner. Let us learn more about permission letters and discover the right way to write these letters.

Permission Letter Format

The permission letter is an official document and must include the address of the sender as well as the receiver. When both parties are familiar with each other, there may not be any need to mention the sender’s address. The following aspects are included in the permission letter format.

Address

The address is the first thing that is included in a permission letter. The receiver’s address is compulsorily added to the letter, whereas the sender’s address may not be necessary when both parties know each other well. The recipient’s address should be organized properly and should include all the details. For instance,

To,

(Recipient’s Name)
(Recipient’s Designation)
(Recipient’s Company Name)
(Street Address)
(Town/ City, Country, Zip Code)

Date

The date is one of the most important aspects of any letter. It helps identify when the letter was written and sent to the receiver. If the receiver receives it late, the sender is less likely to be blamed.

Subject

You should briefly state the permission letter’s purpose in the subject line. Keep the subject short and crispy. Make sure it is not too lengthy; 8-10 words should be acceptable to define the letter’s subject.

Salutation

Be it formal or informal, every letter should have a proper salutation. Write greetings to the receiver and show respect to them.

Body

This is the main section of the permission letter, where you write the reasons in detail and explain your concerns to the receiver. The body of the letter can be divided into two paragraphs or more, depending on the subject. Make sure you describe the purpose and highlight the other necessary details in the body. Use a formal and polite tone while drafting the letter. You must focus on making the letter more convincing and sticking to the point.

Subscription

The last section of the letter should focus on the closing. After completing the body and listing out the reasons, you must focus on giving it the proper closure by adding your name, designation, signature, and phone number.

Here’s the format for writing a permission letter that you must follow:

To,

[Name of the Receiver]
[Designation]
[Receiver’s address]

Date

Subject

Salutation,

Body of the letter: Paragraph 1

Paragraph 2

Paragraph 3

Thank You,

Yours Sincerely,

[Subscription]
[Sender’s signature]
[Sender’s name]
[Designation]
[Contact Details]

Permission Letter Sample Template

Let us learn how to write a permission letter better with the help of examples.

Sample 1: Letter of Permission for Leave from Work

To,

Mahesh Raj
Senior Project Manager
XYZ Technologies
12th Street, 4 Avenue
BTM Layout
Bangalore, 560076

2nd September 2022

Subject: Requesting permission for grant leave

Dear Sir,

I am your bona fide employee who serves as Junior Software Engineer within the organization. My daughter Reena has been suffering from a critical illness. Due to the persistent nature of her illness, I would request you to permit me to take leave from work so that I can attend to her fully. I plan to cease coming to work from 2nd September 2022 to 8th September 2022.

I will resume the office on 9th September 2022 and will let you know if I require more time off from work. I offer to help with the transition to help deal with the loss that the company might face due to my absence.

Kindly give my request serious consideration. Thank you for your support in advance.

Yours sincerely,

Vidyut Kumar

Sample 2: Permission Letter for Conducting Event

From

Michael Brown
Cultural Union Manager
XYZ Media Company
3rd Avenue Road
RST Street
New York – 10012

31st August 2022

To

Marlyn Doe
Landlord
AP Venue
13th, St. Cooper Road
New York – 10003

Subject: Request to use AP Venue for an Upcoming Internal Event

Dear Marlyn,

I would first like to take this opportunity to introduce myself. My name is Michael, and I work as a Cultural Union Manager with XYZ Media Company, one of the most renowned and oldest production companies in New York. I am writing this letter to seek your permission to allow us to use AP Venue for our upcoming internal event. We are planning to host the event on 31st October 2022, from 10:00 AM to 06:00 PM.

We hosted one event at your venue last year and found that your property is best suited for hosting a similar event, owing to the following reasons:

• It holds the capacity to accommodate the requisite number of guests.
• It is one of the most convenient and preferred locations by our employees and stakeholders.
• Your location has all the facilities and amenities that may be required for hosting a momentous event.

Kindly let us know if we can hold an event on the requested date and time. We would be obliged if you could let us know in advance so that we can prepare accordingly. We would also request you let us know your commercials for allowing us to use the property in exchange. You may connect with us at michael@xyz.media or events@xyz.media, or you can reach me at my personal number at +123-456789.

Looking forward to a positive response from you.

Yours Sincerely,

Michael Brown

Sample 3: Copyright Permission Request Letter

From

Nitya Bajaj
Communications Manager
ABC Pharmaceuticals
Jessore Road
Kolkata, 700080

1st October 2022

To,

John Doe
71st, ATS Building
Antop Hill
Mumbai, 400037

Subject: Request for the use of Copyrighted Material

Dear John,

I hope this letter finds you well. We understand that you are the copyright holder of the article titled “Adoption of Artificial Intelligence by Pharma and Biotech Industry”, published in Sage Publications 2021 issue. ABC Pharmaceuticals, one of the leading pharmaceutical companies, would like to use the article in a research paper undertaken by our internal employees.

We have operations all over the world and will be distributing the research paper to our internal employees and external stakeholders. Besides that, we will also be posting the report on our corporate intranet. Proper acknowledgement and credits will be given to you in the final report.

Kindly acknowledge if you would like to provide us with your permission. We request you sign both copies of the permission letter and return one copy to us. You may send across a scanned version of the letter to us by email. Please let us know if you have any other queries regarding the publishing of the copyrighted material.

Thank you in advance. We appreciate your consideration of our request.

Yours sincerely,

Nitya Bajaj
Communications Manager

By signing below, I warrant the rights and grant permission to ABC Pharmaceuticals to use my original work in their research report.

Signature:

Date:

Sample 4: Permission Letter to Participate in Sports

To,

Mr J.S. Netos
Principal
Willow Heights High School
Garden District
Downtown, Canada

4th November 2021

Subject: Requesting permission to participate in sports

Respected Sir,

I am duly enrolled as a student in your school and currently studying in Grade 8, Section B. I am writing this letter to inform you that I have been selected to participate in Badminton for the NG Tournament, one of the most renowned events for school-going children. I would be representing my school at the tournament and would be competing with some of the leading international schools.

The international tournament is on 30th November 2021. Due to that, I will have to dedicate more time to the practice sessions. The sessions will clash with my timings for academics. I seek your permission to allow me to attend the practice sessions and grant me leave from 8th November 2021 to 30th November 2021.

I assure you that I will be regular in academics and attend classes regularly after the tournament. Kindly allow me time till 30th November 2021. I promise I will not let you and the authorities down. For any further queries regarding the tournament, you may let me know, and I will ask my coach to connect with you.

I hope to get a positive response from you.

Thank you in advance.

Yours sincerely,

Zayn

Sample 5: Permission Letter from Parents to Teacher for Picnic

From

Nitin Kumar
J-6 Rajouri Garden
New Delhi – 110027

18th March 2022

To,

Ms Mehra
Class Teacher
Brain International School
H-Block, Vikas Puri
New Delhi – 110018

Subject: Permission for Field Picnic of Grade 6 Students

Dear Ma’am,

Honourably, my name is Nitin Kumar, father of Ahana, who is duly enrolled in your school and a student in Grade 6. I am writing this formal letter to grant permission for Ahana to participate in the Field Trip next week on 27th March 2022. We are enclosing a list of items she is allergic to so that you are aware of them. I further give consent and will guide my daughter to accept the responsibility for maintaining good conduct and appearance on the trip.

In granting this permission, I take full responsibility for any damage caused by my child. The field trip permission form has been signed by me and is enclosed with this letter. Request you to let me know about other things that have to be kept in mind for a seamless trip.

Kindly consider this as a letter of consent. I shall be highly served.

Thank you in advance.

Yours sincerely,

Nitin Kumar
+91-8809888098

Tips for Writing the Permission Letter

Here are certain tips that you must follow while drafting the letter:

• Proofread the letter once and ensure it is free from all grammatical errors or faults.
• Use the correct format of the letter and write the right address.
• Use formal wordings to describe the purpose or the subject of the letter.
• Stick to the point and avoid adding unnecessary details.
• Make sure that the information you are adding is factually correct.
• Address the permission letter to the appropriate authority.
• Learn the company policy before requesting or seeking permission from the authorities.
• Keep a duplicate copy of the letter for record purposes.
• Avoid being over-explicit while drafting the letter. Use a formal tone and stick to the point.
• Consider signing the letter by hand using a black or blue ink pen.

Summing Up 

There may be various instances where you may be required to take a grant or permission from the authorities. While drafting a permission letter, you should always keep these things in mind. Try to maintain a professional and positive tone while writing the letter. Ensure that the letter includes all the relevant details and makes it convincing for the receiver. You must even get in touch with the higher authority on a personal level and ask them to give approval for the letter. We hope you find these samples and the guide to the permission letter helpful. Visit our blog section to learn more about the basics of professional writing. Stay tuned to Contract Jobs for more such valuable information and guides.

FAQs on Permission Letter Format

What is a permission letter?

A permission letter is an official letter written to request permission from the higher authorities. It is often written when an individual wants to conduct a new activity or wants to do something other than the regular routine activities.

What is the purpose of writing a permission letter?

The purpose of writing a permission letter is to formally ask the authorities for approval or permission. It also helps in maintaining the documentation.

What is a copyright permission request letter?

A copyright permission letter is a formal letter written by one company to another seeking permission for the copyright of a specific product or material. The letter should be inclusive of the sender’s and receiver’s addresses. Mention the detail of the product your company wants to reuse and state the reasons for reusing it.

How do I write a permission letter?

You should follow the format mentioned above while drafting the permission letter. Start with the sender’s address, date, subject, and salutation, and write about 2-3 paragraphs describing the reasons.

How do you ask for permission politely in a letter?

You should consider using professional language in your letter. When stating the reason, be clear and concise. Do not miss out on details. You may even consider following up with the supervisor on a personal level and request them for permission or a grant.

Is there any difference between writing a permission letter to the school principal or writing a permission letter to the office authorities?

Permission letters are necessary for schools and business records. The format for writing the permission letter remains the same. There might be slight differences in the way you approach the letter. When writing for school, you will have to incorporate your parent’s or guardian’s contact details. Both letters are intended to ask for consent from the requisite authorities. Therefore, you should use professional language and keep a check on the tonality that you use in the letter.

How To Write

 Thank you emails or letters allow you to express your gratitude to people who have helped or assisted you. In the world of work, when you attend a meeting with your clients/customers or when you sit down for a job interview, sending a thank you email goes a long way in letting them know how much you appreciate their time and also showcases your professionalism. Moreover, sending it to your coworkers or team to thank them for covering for you or for their contributions will enhance your working relationships with them.

So, in this article, let’s uncover why it is important to send professional thank you emails and take a look at some samples as well.

What Is A Professional Thank You Email?

As the name suggests, a professional thank you email is a message sent to the receiver’s email thanking them for their work, contributions, and time.

As email is now one of the fastest and most effective modes of communication for business purposes, it is the most preferred way to convey a message to coworkers, clients, or customers. For instance, if you want to stand out from the crowd after a job interview, you can send the interviewer(s) a thank you email within the next 24 hours. This way, they will know how invested and interested you are in the job. This can even influence their decision to hire you.

Reasons To Write Professional Thank You Email

A part of being professional includes having basic work etiquette, and this means thanking people and letting them know how much you appreciate them for their time, energy and contributions. Most importantly, people like to feel appreciated and letting them know it can make their day. This can improve your work relationship with your colleagues or clients and even widen your network.

And as we have mentioned earlier, sending a thank you email to your job interviewers can sway their decision-making as they will be able to see you as someone who is professional, smart and truly interested in working with them.

Tips To Write  Professional Thank You Emails

When it comes to writing professional thank-you emails, there are certain things you need to bear in mind for them to be well-written and effective. The professional thank you email writing tips below will help you draft a meaningful one.

Choose The Right Time:

The official business hours that we follow in India are 9.30 AM, to 5.30 PM, from Monday to Friday. So, ensure that you send a professional email within this time frame. Moreover, the sooner you send it, the more effective it will be. Let’s take a thank you email after a job interview as an example again. You must remember to follow up with your interviewer with a thank you note within 24 hours after the interview. Why? Because this will boost your chances of getting noticed and hired.

Mention How Thankful You Are:

After the salutation, you can start the body of the email by expressing your gratitude in a concise manner. For example, if you are sending a thank you email to your coworker who has been covering for you in your absence, you can write, “I am writing this email to thank you with all my heart for covering for me yesterday while I was on sick leave. Because of your help, I was able to complete the ABC project today. Know that you have my eternal gratitude.”

Tailor Each Email:

By making your thank you email more personal, you will be able to make it stand out and more meaningful. You can talk about a particular topic you and the recipient discussed during the meeting or interview, like a book, a movie or any interest you may have shared. This will establish that you have a common bond and will strengthen your relationship with them.

Follow The 7Cs Of Communication:

In the business world, when it comes to written communication, you must always follow the 7Cs of communication, which are concise, clear, correct, complete, concrete, considered and courteous. Your email should be easily understandable, to the point, and free of spelling or grammatical errors.  It should also be written in formal language.

Choose A Short And Straightforward Subject Line:

The email’s subject line should not be misleading and must not be more than 60 characters. Choose a simple yet compelling subject line. It can be as straightforward as “Thank You For Today!” or “Thank you for your time.”

Sign Off Properly:

Always end your thank you email on a positive note and remember to add your full name along with your contact information.

Samples Of Professional Thank You Emails

Let’s take a look at some professional thank you email samples to have a better understanding of how we can personalise each email depending on certain scenarios.

Professional Thank You Email After Job Interview Sample

As we have mentioned earlier, you should always send a thank you email within 24hrs after the job interview. This will make you stand out from the other candidates and increase your chances of getting hired for the job, as recruiters and hiring managers appreciate such initiatives.

To: mariam.langsar@mail.com

Subject: Thank you for taking the time to interview me today.

Dear Miriam,

I am writing this email to express my heartfelt gratitude for taking the time to interview me for the position of Project Manager earlier today. I am extremely impressed by the five-step method that you have implemented to increase your sales.

After our conversation today, I am more and more inclined to be a part of such an amazing and dedicated team.

If you have any queries or need further information, please feel free to reach me on the mobile number I have provided below at any time. In the meantime, I will eagerly await your response.

Thank you once again.

Yours sincerely,

Kenny Rogers
Mob: 878XXXXXXX

Professional Thank You Email To Hiring Manager Or New Boss Sample

When you join a new company, you want to start on a good note. The best way to do this is to send a professional thank you email to your new employer or hiring manager. This will put you on their good side, and you will be able to maintain a strong and healthy relationship with them.

To: amal.singh@mail.com

Subject: Thank you for taking a chance on me.

Dear Sir,

I am writing this email to thank you for hiring me and trusting my skills to be a part of your fine establishment. The recruitment process was done so professionally and smoothly and for that, I am truly grateful.

After meeting you and some of the employees there, I am confident that I will fit right in and do my part to ensure that I deliver high-quality work.

I cannot wait to start working with you and if you need any further information, please feel free to contact me at the mobile number provided below.

Thank you once again.

Yours sincerely,

Poonam Rai
Mob: 878XXXXXXX

Professional Thank You Email To Clients/Customers Sample

A smart business move is to always put your clients’ or customers’ needs and satisfaction first. This may include sending them a personalised thank you email every once in a while. This will allow you to build a strong relationship with them.

To: noah.mall@mail.com

Subject: We appreciate you.

Dear Sir,

I am writing this email to tell you how grateful my team and I are for making the time to sample our new products today. You have always been one of our most loyal customers, and I truly appreciate you for that.

I hope the new product is to your liking and that it meets all your standards. If you wish to make more orders, please do not hesitate to contact me at any time.

Thank you once again, and I am looking forward to hearing your feedback soon.

Yours sincerely,

Angel Zovi
Mob: 878XXXXXXX

Professional Thank You Email To Coworkers Sample

As working professionals, we all have days when we need help from our coworkers. It’s common courtesy to send them a thank note when they assist or help us, no matter the reason. A well-written and meaningful thank-you email can go a long way in making someone’s day.

To: ben.sing@mail.com

Subject: Thanks for your help

Dear Ben,

I just wanted to drop by to thank you for covering for me yesterday. I had a doctor’s appointment that I could not cancel, and you were there to take over my roles and responsibilities in my absence. Please know that you have my eternal gratitude.

Also, thank you for taking the meeting with Client X. I spoke with him yesterday, and he was genuinely impressed by how well-versed and attentive you were. You really admire your hard work and dedication to this team.

I owe you one.

Yours sincerely,

Remy Lal

Mob: 878XXXXXXX

Conclusion: Writing a professional thank you email is a habit that we must all adopt to advance our careers. So, we hope this article helps you in drafting meaningful and effective thank you emails from here on out.

We will leave you here with our best wishes!

Format & Samples

 A resignation withdrawal letter is a formal request written to the organisation where you have already applied for the resignation. If you made the decision to resign in a hurry or changed your mind later, you would have to submit the resignation withdrawal letter and formally take permission from the authorities to stay. The format is similar to other formal letters, and you will have to maintain a professional tone in the letter. In this blog, we will walk you through the format of the resignation withdrawal letter and other aspects you must keep in mind while drafting the letter.

Format of the Resignation Withdrawal Letter

The format of the resignation withdrawal letter has to be similar to that of a business letter. Make sure you add the recipient’s address and address it to the HR or manager of the organisation. The letter’s subject should be short and come in one line only. Here’s the basic format or structure you must follow while drafting the resignation withdrawal letter.

Sender’s Name[Sender’s Address]

Date

Receiver’s Name

[Receiver’s Designation]

[Company’s Name]

[Company’s Address]

Salutation/ Greetings,

Body of the letter [Paragraph 1]

[Paragraph 2]

[Paragraph 3]

[Subscription]

Signature

Name

Employee Id

Contact Details

Samples of Writing Resignation Withdrawal Letter

Wondering how to write a compelling and convincing resignation withdrawal letter? Here are samples to help you understand how you can write a persuasive letter.

Resignation Withdrawal Letter to HR

140, Meenakshi Layout

Kalena Agrahara, Bannerghatta Road

Bangalore, 560076

25th February 2021

Saransh Kumar

HR Manager

Skill Digi Solutions

8th Block, Jayanagar

Bannerghatta Road

Bangalore, 560076

Subject: Request to withdraw the resignation

Dear Sir,

This letter is in regard to the resignation application I submitted on 13th February 2021. I no longer wish to resign and would like to continue working as a Marketing Associate with Skill Digi Solutions.

I understand the inconvenience caused by this step and sincerely apologise to all the authorities. My original plan was to step down from my current position because my father was extremely ill and required home care. However, the circumstances have changed now. The other family members are back in town, and I am in a position where I can continue to work in the current position with Skill Digi Solutions.

I have been a valuable member of the organisation. If allowed to stay in the organisation, I will continue to bring success to the team. After careful consideration and thought, I have decided to stay a. So, I request you to consider my application. I shall be highly obliged for the same.

Yours sincerely,

Akriti Dutta

Employee ID – 98989

Contact Number: 9898989898

Resignation Withdrawal Letter to the Manager

Ridhi Kapadia8th Block, CC Road

Jayanagar

Bangalore – 560074

14th April 2020

Mohena Narang

Marketing Head

DLF Ventures

401-C Kalnea Buildings

Bannerghatta Road

Bangalore – 560076

Subject: Request for Withdrawal of Resignation

Dear Mohena,

I am writing this letter requesting you to withdraw my resignation letter submitted on 2nd April 2020. As mentioned in the resignation letter, I wanted to step down from my current position as an Online Reputation Marketing Associate because I wanted to start my own small business. However, owing to the funding issues, I am unable to execute my plan and would like to continue working with your esteemed organisation.

I have always given my 100% and have been a valuable asset to the organisation. It would be great if you could give me another chance and allow me to prove that I am a valuable member of your organisation. I understand that my resignation letter has caused uncertainty, and I sincerely apologise for that. In the future, I will discuss it with you and the HR manager before taking action.

I would be obliged if you could kindly consider my resignation withdrawal request and let me stay in the organisation.

Yours sincerely,

Ridhi Kapadia

Employee ID – 99999

Contact Number – 9999988888

Tips for Writing Resignation Withdrawal Letter

Here are certain tips you must follow to write an effective resignation withdrawal letter.

• • Address the letter to your manager and HR. Try to follow the same manner in which you submitted your resignation. For instance, if you addressed the resignation to HR and marked a copy to your manager, you should follow the same approach.
  • Go through the company policy handbook to understand employment and resignation withdrawal policies.
  • Knowing your rights is one of the keys that may help you get through the process successfully. It may also save you from wrongful termination by your employer and will even keep you aware of the resignation withdrawal process followed in your organization.
  • Discuss with your HR and manager the ways that may help you continue with your job and stay in the organization. Keep the communication channels open to discuss other ways that may help you reapply in the future.
  • Try to make the resignation withdrawal letter convincing by sharing evidence and backing your reasons for giving the resignation.
  • State the reasons correctly, but try to keep it short. Do not over-share or mix your emotions while stating the reason.
  • Maintain a professional approach while highlighting the reason and submitting your resignation withdrawal letter.
  • Do not slack back on performance while you are serving the notice period. Maintain your performance and show your commitment towards the company.
  • Seek permission from the management to allow you to continue working. If required, enlist the benefits of keeping you onboard and holding you in the organisation.
  • Keep the resignation withdrawal letter brief and concise. Tell about why you decided to leave the organisation and why you are willing to rejoin the organisation.
  • Proofread it and make sure that there are no errors in the letter.
  • Since you are making a request, consider saying thank you to those addressed.
  • Do not plead and refrain from sharing too many personal details in resignation withdrawal letters. You may discuss the reason with your HR or manager personally, depending on your relationship with them.
  • No matter how the employer has treated you, be kind in the resignation and withdrawal process. Make sure the letter is written formally and properly explains all the details.
  • Consider apologising for the inconvenience caused by you.

Not maintaining a proper tone in the resignation withdrawal letter can even raise the risk of libel or defamation. It could lead to various other potential legal issues that may impact your chances of staying on the job.

Even if you have discussed this verbally with the employer or supervisor, you must consider putting the request in writing. Failure to seek formal permission can turn against you and impact your legal rights. Follow these tips to write an effective resignation withdrawal letter.
Summing Up 
If you want to continue working in your current organisation, you should avoid feeling embarrassed and request formal permission from the authorities. We hope this handy guide to writing effective resignation withdrawal letters resolves your concerns and helps you write a convincing letter. Submit the resignation withdrawal letter before your notice period is over.

You need to understand that your manager might be happy to take you back, but it is also the senior management’s decision. Therefore, you should wisely take this decision and speak to the authorities professionally. Follow the format and transit back to your past role easily. Keep following Contract Jobs for more such guidance and maintain professionalism in the workplace.

Frequently Asked Questions

Here are the answers to some frequently asked questions about resignation withdrawal letters.

Q: What is a resignation withdrawal letter?

Ans: Many people are often confused between resignation letters and resignation withdrawal letters. You might have submitted the resignation letter when you would have decided to step down from your current role. At times, our minds are loaded with a lot of information, and we tend to make quick decisions. If you are facing any challenges and thinking of retracting the resignation, you would have to submit your resignation withdrawal letter. It is a formal request made to the employer, asking for permission to continue working in the organisation.

Q: Is withdrawal of your resignation a wise decision?

Ans: If you had made the decision in a rush without any plan, you can consider making a move and submit the withdrawal request. Remember, the approval or rejection is in the hands of the employer. There is no harm in communicating and raising your voice if you regret your decision. Talk to your HR or manager, and tell them about your concerns. You should talk to them about what you were feeling and why you were prompted to make such a decision.

Giving a resignation letter without any thought is not a wise decision. You should always take some time to understand and come to a decision. Similarly, you should think twice before submitting the withdrawal request. Avoid making decisions in a hurry without any thought. Take your time to understand the situation and carefully analyse what could be the repercussions of your decision. You might need the job for personal reasons, but you should avoid pleading in front of the concerned authorities.

Q: When should I submit my withdrawal request?

Ans: Ideally, a resignation withdrawal request should be submitted before the notice period comes to an end. After the notice period is served, you will have to reapply for the role and complete the process again. The decision will also depend on your relationship with the boss or manager. If you have good relations, your boss might consider your request even after the notice period is served. To be on the safe side, you should submit it immediately after deciding to stay in the organisation. Talk to your manager or seniors for guidance on this matter.

Q: Can I withdraw my resignation during the notice period?

Ans: It will be ideal if you take back your resignation before your notice period begins or during the notice period. You should withdraw your resignation within this timeline to get clarity and assurance on the job. The employer will also take some time to review your resignation and reconsider the decision. Therefore, you should try to be quick in your approach and submit the letter at the earliest possible time.

Q: Can I withdraw my resignation on the last day?

Ans: Most companies ask their employees to serve a two to four weeks notice period. We would suggest that you submit the resignation withdrawal letter within that time. If you have not decided by the last day, there are chances that you are still not sure of the decision. Before taking any step, you should have some clarity in mind. Carefully analyse the positives and negatives associated with your decision. If you have decided to stay, you should also consider submitting the withdrawal request on the last working day. Take the step and talk to the employer. It will save you from regretting later.

Q: Can a company reject my resignation withdrawal letter?

Ans: You should know that the company has all rights to approve or reject your withdrawal request. The rejection or approval of the request will also depend on your relationship with the employer. If you submitted your resignation on bad terms, it is likely that the employer will not approve your request.

Q: Whom to address the application for withdrawal request?

Ans: You must address your HR manager or your department manager, requesting the withdrawal of your resignation.

Q: What should be the tone of the withdrawal request letter?

Ans: In the resignation withdrawal letter, you should try to maintain a polite, humble, and professional approach. Even if you have heard any negative comments regarding the new company you are supposed to join, you must avoid mentioning that. Maintain a professional approach and avoid blaming others.

How To Write

 There are many scenarios that may require writing a follow up email, like when job interviewers are not getting back to you or your colleagues are not giving you feedback, to name a few. You see, in the world of work, you must always follow up with people to get the job done right. And the best way to do that is via email, which as we all know is one of the fastest and easiest ways to communicate professionally.

In this article, we share with you how to write follow up emails after a job application and job interview along with some samples for your reference.

Follow Up Email After Job Application

Hiring managers or employers not responding to candidates who have submitted their job applications to them is more common than you’d think. From errors in your resume to it not being optimised for the right keywords or too many candidates or mismatched skills, among many others, there are many factors that play into this particular issue. So, to ensure that your resume gets the attention it deserves, and your job application gets accepted, you must always follow up with the concerned person after you apply for a job.

How To Follow Up On A Job Application

There are three main ways you can follow up on a job application, and let’s take a close look at them.

Find the Phone Number Of The Person In Charge Of Hiring

Now the person in charge of screening your resume and hiring could be the hiring manager or the recruiter or the employer himself. The simplest way to find their contact details would be to go to the company website or their LinkedIn profile. There you will get an email address or phone number. Once you have them, you can go from there.

Ideally, we advise that you email the hiring recruiters rather than calling them directly, as they could be too busy to answer calls.

Email The Person In Charge Of Hiring Directly

You can send a follow up email directly to the person in charge of hiring. We advise that you go with electronic mail over a physical letter because it is a faster and easier way to communicate. All you have to do is follow the follow up email tips below:

• Address the right person in charge of hiring.
• Use a clear and direct subject line that is not more than 60 characters.
• Use a professional and formal tone.
• Ensure that the body of the email is concise and to the point. Do not derail from the subject.
• Add an appropriate signature that has your contact details.

Utilise Your Connections

If you know anyone who is working in the company or has worked there previously, call in a favour. Ask them to inform the hiring manager of your job application or how to get in touch with them. If they put in a good word for you, it will increase the chances of your resume getting noticed and, eventually, a call for an interview.

Job Application Follow Up Email Samples

The following follow up email samples will give you a clear idea of how you can go about getting your resume noticed.  Bear in mind that the best time to send a follow up email after a job application is one to two weeks after you’ve submitted it.

Follow Up Email Example 1

 

Follow Up Email Example 2

To: ruby.om@mail.comSubject: Regarding My Application For Graphic Designer

Ho Ruby,

I hope this email finds you well. My name is Jordan King, and a week ago (19.10.2022), I applied for the position of graphic designer in your esteemed agency.

I know how busy you must be going through numerous applications, but as I am very much interested in this position, I would be obliged if you could kindly let me know the decision timeline.

Please do not hesitate to contact me if you need any additional details.

I look forward to hearing from you soon.

Yours sincerely,

Neha Thapa
Mob: 878XXXXXXX

Follow Up Email After Interview

Many candidates fail to follow up with hiring managers after their job interviews. This has cost many of their potential jobs. So, even if you feel like you didn’t ace the job interview or ended it on a bad note, you can always rectify the situation by sending a follow up email. Apart from it being a common courtesy, it can enhance your chances of standing apart from the crowd to get noticed and getting selected for the open position.The best way to follow up after a job interview is to send a thank you email, enquire about the decision timeline and convince them of your interest in a job. You must send the email within 24 hours after the interview.

How To Follow Up On A Job Application

As a follow up email after a job interview is a formal exercise, there is certain email etiquette that you need to follow. The follow up email writing tips should help you in drafting a compelling and effective one.

Choose An Appropriate Subject Line:

Your email subject line for the follow up should be clear, short and to the point. It should embody the entire purpose of the email in no more than 60 characters or nine words. Choose a simple one like “Following up on the job interview” or “Thanks for your time today!” Remember that the subject line you choose can be the deciding factor of if your email will be opened or not.

Add The Right People:

If there was more than one person who interviewed you for the job, remember to tag them in the email. You can address the main person in charge of the hiring process, and Carbon Copy others who were present.

Use A Formal Salutation:

Unless you know the interviewer personally, we advise that you use a professional salutation such as “Dear Sir/Ma’am” or “Respected Sir/Ma’am”. While many companies prefer to use casual salutations, it is likely that you do not know what the work culture is like yet. So, you can never go wrong with a formal salutation.

Body Of The Email:

When it comes to the body of the email-

• Use formal language from the beginning till the end.
• Start by expressing how grateful you are for their time.
• Personalise the email by talking about a specific topic you may have tackled during the interview or a common interest you and the interviewer might have shared.
• Mention how interested you are in the job.
• Talk about how your unique skills or experience can be beneficial for the company in brief.
• Assure them that they can reach you if they need further information.
• Ask them about the decision timeline.
• Sign off appropriately and add your full name along with your contact information.

Follow Up Email After Interview Samples

Sending a follow up email after your job interview will make a good impression on the employer or person in charge of hiring, further showcasing that you are professional and genuinely interested in the job. Take a look at the follow up email after job interview samples below to have a better understanding of how the email should look like.

Follow Up Email Example 1

Follow Up Email Example 2

To: mohit.aggarwal@mail.comSubject: Thanks for your time today!

Dear Sir,

I hope you are having a good day. I am writing to follow up on the interview for the position of HR Recruiter for your company today and express my sincere gratitude for giving me the opportunity to do so.

As we have discussed today, a 3-year long experience in this field has allowed me to land many candidates for clients of various sectors. So, I would be very grateful if you would consider me and also let me know the decision timeline.

It was an absolute pleasure speaking with you today. Please, call me at any time if you need anything else from me.

I look forward to hearing from you.

Yours sincerely,

Anshul Patel
Mob: 878XXXXXXX

Conclusion: While we advise that you follow up after a meeting, job interview or job application, do so only once a week at most. If you constantly nudge the hiring manager, they may see you as someone who is impatient and unprofessional, someone not many people would want to work with.

Just remember to keep the follow up email brief, concise and clear. We hope this article helps you in writing an impactful follow up email.

We will leave you here with our best wishes!