In this global village, the internet has made almost everything easily accessible. People can now shop, work or apply for jobs from the comfort of their homes. Job hunting has never been faster and easier than it is today because many online job portals and social media platforms allow candidates to apply for jobs online easily. Jobseekers can easily send their resume directly to hiring managers or recruiters via email.
Email job application is one of the many ways to apply for employment. Hiring managers, who do not have automated application systems, usually encourage candidates to submit their job applications with their resumes attached through email. Depending on their resource or convenience, they usually ask candidates to send their job applications and resumes to their email addresses.
As recruiters receive many job applications in a day, you must ensure that yours stand out from the crowd to catch their attention. So, in this blog, let’s take a look at some email job application writing tips along with some examples that will help in drafting a compelling application.
How to Apply For Email Job Application
Many email job applications get rejected because candidates fail to follow instructions or make errors when sending in their applications. To ensure that your email gets opened and that your application is accepted, follow the steps below:
Stick To The Instruction
The open position will come with application instructions. Ensure that you follow it to the T. For instance, if they specifically ask for resumes and not cover letters, send only the resume. Moreover, they may ask you to use a specific subject line. Again, do as you are instructed.
Ensure Your Email Address Appears Professional
You cannot go around applying for jobs via email using email addresses such as “babygirl1990#email.com” or “badboy1998@email.com”. You need to have an email dedicated to your professional life. Preferably, the email address should have your full name. If you do not have a professional email account, we advise that you make one.
Update Your Resume
You can always expect employers to ask you to send your resume or cover letter. Ensure that your resume is up to date and that all relevant details are added.
Name Your Documents Correctly
Some employers will even specifically ask you to send your resume in doc or pdf format. After reading the instruction carefully, format your documents accordingly and give and rename them appropriately. For instance, for your resume, you can change the file name to “[your full name]_resume.”
Use A Formal Tone
In the world of work, you must always be professional. When writing the body of the email, ensure that you use formal language and stick to the points. The professionalism you are able to incorporate into your email goes a long way in determining if your application is accepted or not.
Attach Necessary Documents
As per instructions, attach all the necessary documents required, such as your resume or cover letter. Some may ask you to send in your experience letter or mark sheets as well.
Triple Check Before Sending The Email
Always proofread your email before sending it. This is something that every professional must make a habit of. Check to see if you miss out on any details or if there are any spelling or grammatical errors.
Tips for Writing An Effective Job Application Email
Follow the tips below to increase your chances of your email being reviewed, and your job application accepted:
- Follow each and every instruction given for the job posting.
- Do not use any emojis or slang.
- Use a professional tone and be consistent.
- Mention the unique skills you possess that are highlighted in JD.
- If the advertisement does not specifically ask for a specific format, send your resume in a PDF format.
- Make sure that your subject line is not more than 9 words.
- Ensure your email reflects your keen interest and enthusiasm for the job.
Examples Of Job Application Emails
Take a look at the examples below to have a better understanding of what your email job application should look like.
Example 1: For Experienced Professionals
Subject: Job Application For Copywriter – Mina Alia
Dear Sir/Ma’am,
I am writing in response to your job posting for a Copywriter for your esteemed company. I am very interested and therefore submit my application for the position.
With my 3 years of experience and Bachelor’s degree in Journalism, which your JD stated as a requirement, I believe I am the perfect candidate for this position.
I have worked in an agency that catered to clients from different sectors. Just recently, I helped a footwear company in increasing its brand awareness by 30% within a short period of time. Moreover, I have also played an integral role in converting their ROI rate.
I have attached my resume here, wherein you will find detailed information on my roles, responsibilities, and achievements. If you need further information, please do not hesitate to reach me at the contact details I have provided below.
I thank you for your consideration and will eagerly await your response.
Sincerely,
Mina Alia
Mina.alia@mail.com
8788650978
Example 2: For Freshers
Subject: Job Application-Graphic Designer-Freya Kings-Job ID #54123
Dear Sir/Ma’am,
I am writing to you regarding the job advertisement you put up on contract-jobs.com for a Graphic Designer. After going through the job description, this position piqued my interest, and I decided to apply for it.
After receiving my Bachelor’s degree in Mass Communication in December of last year, I joined a certificate course for graphic designing, which I completed two months back. I have a keen eye for aesthetics and details and am also well-versed in Adobe Photoshop, Adobe Illustrator, Affinity Designer, CorelDRAW Graphics, and Sketch, among many others. I have also freelanced for top brands and helped them create social media posts, both static and animation.
Along with my resume and cover letter, I have also attached a document containing some of my work to this email. Please take a look and do let me know if you need anything else.
I look forward to hearing back from you soon. Thank you for considering me for this position.
Sincerely,
Freya Kings
freya.kings97@mail.com
8798560921
Structure Of An Email Job Application
Take a look at the structure of the email below, and the description of each part will tell you how you need to go about ensuring that you correctly fill each field and that your application is not rejected.
To: Here, you need to ensure that the email address is correct and that you Cc or Bcc the right people as per the instruction provided.
Subject line: Data shows that 64% of people open their emails based on the subject lines. So, your subject line should be to the point, short and not misleading. If you fail or miss to add a subject line to your email, the chances of it being marked as spam and moved to the recipient’s spam folder are high.
Salutation: The best bet is to go with “Dear Sir/Maam” or “Respected Sir/Madam.’ This showcases your professionalism and will increase your chance of making a good impression.
Body: From the first word till the very end, ensure that you maintain professionalism. Be consistent with the language and font you use. For any document, you may want to attach, mention it so towards the end of the body of the email.
Sign off: Ensure that you add your full name and contact information.
Wrapping Up
The key takeaway from this article is that when applying for a job via email, you must always go through the JD and the instruction given there on how candidates should send their job application email. Remember to use the right subject line and email address provided. Avoid making the body of the email too lengthy, as it can be too much for the recipient. We hope this blog helps you in getting your email job application approved.