Ways To Write

 There comes a time in every man’s life when we have to bid adieu to people we have known for a long time. Saying goodbye is never easy whether it is to a lover, a family member or even a work colleague. In this article we will focus on saying goodbye to your coworkers before your exit from the company.  So, if you do not know how to write a last working-day email, you have landed on the right page. Here, we will give you tips on how to write last working day emails and share some examples for your reference as well

What Is A Last Working Day Email?

In layman’s terms, a last working day email is a goodbye or farewell email you send to your work colleagues, team members, supervisors, boss, etc., before you leave the company. The email will inform them that you will be exiting the company, including your overall experience, words of thanks and appreciation or any other message you may want to add will make the email more appealing and worthwhile.

Importance Of Last Working Day Email

No matter the reason that you’ve decided to leave the company, it is important that you write a last working day email to your co-workers because you do not want to end professional relationships on bad terms, especially with your boss or manager. This is the perfect way to broaden your network for future reference.

Sending them a farewell email will allow them to see you as a professional and cordial person.

Tips for Sending A Last Working Day Email

Penning a special last working day email will determine where you stand with your co-workers (soon to be ex) in the future. The message you want to convey, whether negative or positive, and the language you use will help you make a lasting impression. So, the last working day email tips we have shared below will definitely help you say a proper goodbye to your peers.

1. Pick A Date And Time:

Sending the farewell email too early will only make your exit from the company slightly uncomfortable. So, ensure that you pick the right date and time. If you are in a rush to leave, ask your reporting manager when your last working date will be. And when it comes to time, we advise that you send it a few hours before you leave for good. This way, you will still be able to receive the response you get from them.

But if you want to prolong your goodbye, you can send the email a day or two before you leave.

2. Send Separate Emails To Your Coworkers and Higher-Ups (Boss, Manager, Supervisor):

In most office settings, the relationships they have and the tone that coworkers have and use between themselves are more casual than with their supervisors, bosses, or even mentors. So, when you email the higher-ups in your company a goodbye message, adding words of thanks and gratitude and how much you have learned from them will make it special and professional.

Also, this will allow you to personalise your last working day email depending on who the recipient is to make the message more meaningful.

3. Make It Concise And Professional:

As it will still be an office hour when you send the email, ensure that you keep it professional throughout. Also, the message should be clear, to the point, and positive.

4. Add Your Contact Details:

Towards the end of the email, let them know that you would like to keep in touch. This will help you build a professional network that may come in handy in the future. So, don’t forget to include your personal email and phone number in the goodbye email.

5. Choose A Unique Subject Line:

How interesting you make the subject line goes a long way, as it is through it that many recipients open their emails. Choose one that says it all positively, like “Goodbye And Good Luck To All” or “Dropping By To Say Goodbye”.

Last Working Day Email Examples

Goodbye emails are an effective way to stay in touch with your colleagues, clients and boss, which could be beneficial for you in the future, should you ever need job references. So, take a look at the last working day samples we have provided below to draft an impactful one for you to send to your work colleagues and clients.

Goodbye Email 1: Co-worker Who Is A Friend

Subject: Farewell, old friend!

Dear Marsha,

This is harder than I thought it would be, but I know I have to get through it.

So, as you know, my last working day here, at XYZ Technologies, as a Sales Executive is on the 31st of October 2022.

Just thinking about the fact I will never get to see your face every working day is not an easy pill to swallow. However, I must follow my path and chase my dream job.

I will miss your silly dad jokes and the delicious coffee you always make for us. I want you to know that you have made working here a thousand times more fun and that I consider myself lucky that our paths crossed.

While my chapter with XYZ Technologies may have closed, you will always be one of the few people I will forever cherish. I hope our friendship lasts even outside these walls. And as you already have my personal mobile number and email address, I hope to hear from you at least thrice a week.

It was an absolute pleasure working with you, and thank you for always covering for me when I had to take my leaves.

All the best!

Fawn Moore
Email: fawn1990@mail.com
Mob: 8798560921

Goodbye Email 2:  For Manager

Subject: Goodbye And Best Wishes!

Dear Mr.Lamar,

As you already know, I will be leaving my position as a Senior Graphic Designer from ABC Ltd. and today is my last working day. Before I leave, I just wanted to drop by and share a few things with you.

I was a mere college graduate when you took a chance on me and guided me all the way. Everything that you have taught me has paved the way for me to finally start my very own agency. For your valuable and positive feedback, and the many softwares you taught me to utilise, just know that you have my eternal gratitude.

As I face my next challenge in life, I will remember everything that you have done for me and try to make you proud. I hope you know that you inspire me every day to be a better person and an employee. Here’s to hoping we meet again soon. Until then, please don’t hesitate to reach me on my personal phone number and email address I have provided below.

Thank you once again and all the best!

Daniel Lawn
Email: daniel.lawn.89@mail.com
Mob: 8767542345

Goodbye Email 3: For Senior Co-workers

Subject: Bidding You Adieu

Dear Mr. Marcus,

I am writing to you on my last working day here at BCD Tech Ltd. to bid you adieu and wish you luck and success.

I just wanted to drop by and let you know how wonderful it has been to work with you for three long years. Collaborating with you on the XYZ Project nudged Company X to reach out to me and offer me a great position with them. Thank you so much for letting me be a part of the team. I hope you know how much you inspire me. I can only hope my next project will be with someone as admirable and skilled as you.

I have added my personal mobile number and email address. I really hope we keep in touch.

Wishing you all the best!

Landon Summers
Email: summers92@mail.com
Mob: 8767542345

Goodbye Email 4: For Clients

Subject: Bidding You Adieu!

Dear Hotel Mayur,

I am writing to you to inform you that I am resigning from my position as a Relationship Manager from XYZ Technologies as I will be moving abroad indefinitely. My last working day will be 31/10/2022.

I just wanted to reach out to let you know what an honour it has been to work with your esteemed establishment. I enjoyed getting to know you all during my time here.

Also, Miss Ankita Rai will now be your point of contact as she will be taking over my roles and responsibilities. As most of you have already met her, I hope you know that you are going to be in good hands.

Should you have any enquiries, please do not hesitate to call or email me before I leave or Miss Rai, who is also CC’d on this email.

Wishing you all the very best!

Sincerely,

Cata Longkumar
Email: catalkr@mail.com
Mob: 8767542345

Goodbye Email 5: For Office

Subject: Goodbyes are never easy!

Hello Everyone!

As most of you have probably heard, tomorrow (19/11/2022) will be my last day of working here. I will be resigning from my position as a Sales Team Leader for ABC Tech Ltd.

I just wanted to take a moment to let you know that working with you for the past five years has been an absolute delight. I got to make many new friends and mentors here, and for that, I am truly grateful. I can only hope that the next chapter of my life blesses me with a group of fine and talented coworkers like you all.

I have included my personal email address here in the hope that we will keep in touch.

Thank you all for making my stay here a pleasant one, and I wish nothing but the best for you all.

Jordan Rova
Email: jordanrova@mail.com
Mob: 8767542345

Conclusion: Be it due to career/job change or retirement, when you are about to exit a company, ensure that you send a meaningful last working day message to your colleagues and bosses. As we have mentioned earlier, building your professional network can benefit you immensely in the future.

So, let’s hope this article comes to the rescue when and if you decide to leave your company and want to write a good farewell message email to your coworkers.

How To Write

 In a country such as India, where the youth employment rate in 2021-22 was just 10.4% (Consumer Pyramid Household Survey of the Centre for Monitoring Indian Economy), landing a job after graduation is not as easy as it may seem for many. However, industrial training and internships can open the door wider as many companies look for candidates who have little experience than not at all. Hence, interning before you become a degree holder can boost your employability.

To secure a good internship opportunity, you will need to write an internship request letter. So, in the hope that you draft a compelling one, we will share some internship request letter writing tips and some samples with you in this article.

What Is An Internship Request Letter?

An internship request letter is a formal letter sent to a company or an organisation wherein the sender requests to get accepted to be a part of their internship program. Usually, the hiring manager, recruiter or owner of the business is addressed in the letter.  It is more or less a job application letter, but unlike a full-time job, once your request has been accepted, you may or may not be compensated for your work.

Importance Of Writing An Internship Request Letter

Sending an internship request letter to a company is important because it is only one of the few ways you can secure an intern position. How well you draft it will go a long way in determining whether you will be accepted or not. And once accepted, you will be able to acquire new skills or develop your existing ones in the industry you wish to build your career. The internship certificate that you will receive after the completion of your term will help you jumpstart your career faster and much easier.

How to Request An Internship Via E-mail

In this global village where communication is much faster and more convenient via the internet, hiring managers and recruiters prefer candidates to send in job or internship applications over email or on their company website. Now, there are certain things you need to keep in mind before emailing your internship request letter to ensure that you get accepted.

Check your email prefix:

The prefix is the name you use before the ‘’@” symbol in your email address. Many of us created our email when we were young, and we picked prefixes that we thought sounded cool or identified us at the time, like “babygirl@mail.com” or “collboy@mail.com”. You need to bear in mind the world of work, your email address needs to look professional. The best way to make this happen is to simply use your first name and last name. So, if need be, create a new email address.

Choose an appropriate subject line:

Many recipients open their email depending on the subject line. So, you need to choose one that is clear, direct and short (preferably not more than nine words). A subject line as simple and comprehensible as “Request for internship” would suffice.

Some companies will have specific directions on how a subject line should be written. So, before sending the internship request email, thoroughly review their instructions for applying for the internship.

Do your homework:

Before blindly applying for an internship position for any company, know what their business is all about. Once you know what products they sell or the service they offer, you will have a clear idea of how your email should be structured. For instance, you can mention why you would be the perfect candidate for the position.

Be concise and professional:

From the beginning of the body of the email till the very end, you need to use a formal tone.

• Try to keep it short and stick to the points.
• Use an appropriate salutation. A good example would be “Dear Sir/Ma’am” or Respected “Sir/Ma’am”.
• Introduce yourself and mention how you would be able to add value to their team or the company.
• Sign off on a good note and include your contact details.

Attach a tailored resume:

Always remember to attach an updated resume to your internship request letter. You may be applying for internships at several organisations belonging to different sectors. Tailor your resume according to the job description. For instance, if you are applying for a role in a publishing house, mention that you have good writing or editing skills.

Add references:

If anyone has referred you, be it someone in the company, an ex-employee, a professor or a mentor, add them as your reference with their contact information. This will increase your chance of getting accepted.

Internship Request Letter: E-mail Format

The format of email writing remains the same.

• To
• Subject
• Salutation
• Body
• Signature.

To ensure that your request for internship email looks professional, you need to have a formal email body format. You can refer to the structure below:

Paragraph 1: In the first paragraph, introduce yourself and inform the recipient of how you got to know about their internship program. If you have any references, mention them. Also, this is where you can add your career objective.

Paragraph 2: Next, talk about the skills and the abilities you possess. Back them up by mentioning any achievements or rewards you may have had in your college or school, be it in extracurricular activities or academics.

Paragraph 3: Here, try to connect your skills with the job description of the role offered and why you have decided to go for their company or organisation. Explain how your skills and abilities can become an asset to the company.

Paragraph 4: Lastly, let them know that they can contact you via phone or email for a face-to-face interview. Also, mention that you will eagerly await their response or that you are looking to hear back from them soon. Add a formal sign-off like “Sincerely” or “Thanks & Regards.”

Samples for Writing An Internship Request Letter Email

We hope the internship request letter samples below help you construct an effective internship request email for yourself.

Internship Request Letter Sample 1

Subject Line: Application for Internship – Content Writer

Dear Sir,

I am writing this email to apply for the Intern Content Writer position in your esteemed company. I came across your intern job posting on Linkedin and I would like to put my hat in the ring for this position. My name is Kelly Manning and I am pursuing my Journalism degree at XYZ University.

As a final-year Journalism student and the editor of our department magazine, I have some experience in writing and editing. I have written pieces for various niches such as IT, Tourism, Politics, Current Affairs, and Humanities, to name a few. I have also entered and won an inter-college poetry competition.

After going through your company website and Glassdoor reviews, I truly admire your company’s work culture and team spirit. I believe that it is the place where I will be able to polish my skills and learn under the guidance of skilled and good people.  And with my passion and versatility in writing, I believe that I would make an excellent addition to your team.

I have attached some samples of my work along with my resume here. Please, feel free to reach me anytime at the contact details I have added below if you have any queries or need to schedule an interview.

I look forward to hearing back from you soon.

Warm Regards,

Kelly Manning
Kelly.manning90@mail.com
9467890654

Internship Request Letter Sample 2

Subject Line: Request for Internship – HR Recruiter Intern

Dear Sir,

I, Ram Singh of ABC College, would like to apply for the HR Recruiter Intern position in your company, JKL Information Systems Ltd. I was told about your 6-month internship program by Miss Asha Agarwal, who works as Sales Team Leader in your prestigious company. After going through the job description, I do believe that I have the right skill sets and qualifications required for the open position.

I am currently pursuing my bachelor’s degree in Business Administration. I am a determined and hard-working person who has always managed to be the class topper.

As you are looking for someone who will be good at screening resumes and calling candidates, I believe that my strong communication, interpersonal and negotiating skills will allow me to recruit the best employees for your clients.

I would be very much obliged if you would give me the opportunity to utilise and enhance my skills under your guidance. Please find the resume I have attached herewith for your reference, and feel free to contact me for any further information.

I will eagerly wait for your response.

Yours Sincerely,

Ram Singh
singh,ram@mail.com
9467890654

FAQs

Do interns get paid?

Ans: Not all internships are paid, as they count as academic credit for college or school students. Whether you are paid or not for your internship depends on the company and the position you are applying for.

Can I do an internship after 12th?

Ans: Yes, you can. Not all internships require candidates to be college students.

What is an internship request letter?

Ans: An internship request letter is a formal letter written by a candidate to a company or an organisation, requesting the recipient to consider them for the open intern position.

Who should the internship request letter be addressed to?

Ans: You can address the letter to the management of the company or the concerned department.

Conclusion: Writing an effective internship request letter will increase your chance of receiving an internship certificate. This certificate can boost your chances of getting hired after graduation. So, we hope this article helps you in understanding why it is important to write an application for an internship and how you can draft a convincing one.

How to Write a Permission Letter

 A permission letter is a formal letter written to senior managers or higher authorities to seek consent for forthcoming events or intentions. The letter may be written to request a grant for leave, permission to conduct an event, to attend a training program or other reasons. Students or employees working in a professional environment may write such letters to take authorization from their supervisors. The authorities have the power to dismiss the permission request. Therefore, one should address the letter correctly and ensure that it is written in a polite manner. Let us learn more about permission letters and discover the right way to write these letters.

Permission Letter Format

The permission letter is an official document and must include the address of the sender as well as the receiver. When both parties are familiar with each other, there may not be any need to mention the sender’s address. The following aspects are included in the permission letter format.

Address

The address is the first thing that is included in a permission letter. The receiver’s address is compulsorily added to the letter, whereas the sender’s address may not be necessary when both parties know each other well. The recipient’s address should be organized properly and should include all the details. For instance,

To,

(Recipient’s Name)
(Recipient’s Designation)
(Recipient’s Company Name)
(Street Address)
(Town/ City, Country, Zip Code)

Date

The date is one of the most important aspects of any letter. It helps identify when the letter was written and sent to the receiver. If the receiver receives it late, the sender is less likely to be blamed.

Subject

You should briefly state the permission letter’s purpose in the subject line. Keep the subject short and crispy. Make sure it is not too lengthy; 8-10 words should be acceptable to define the letter’s subject.

Salutation

Be it formal or informal, every letter should have a proper salutation. Write greetings to the receiver and show respect to them.

Body

This is the main section of the permission letter, where you write the reasons in detail and explain your concerns to the receiver. The body of the letter can be divided into two paragraphs or more, depending on the subject. Make sure you describe the purpose and highlight the other necessary details in the body. Use a formal and polite tone while drafting the letter. You must focus on making the letter more convincing and sticking to the point.

Subscription

The last section of the letter should focus on the closing. After completing the body and listing out the reasons, you must focus on giving it the proper closure by adding your name, designation, signature, and phone number.

Here’s the format for writing a permission letter that you must follow:

To,

[Name of the Receiver]
[Designation]
[Receiver’s address]

Date

Subject

Salutation,

Body of the letter: Paragraph 1

Paragraph 2

Paragraph 3

Thank You,

Yours Sincerely,

[Subscription]
[Sender’s signature]
[Sender’s name]
[Designation]
[Contact Details]

Permission Letter Sample Template

Let us learn how to write a permission letter better with the help of examples.

Sample 1: Letter of Permission for Leave from Work

To,

Mahesh Raj
Senior Project Manager
XYZ Technologies
12th Street, 4 Avenue
BTM Layout
Bangalore, 560076

2nd September 2022

Subject: Requesting permission for grant leave

Dear Sir,

I am your bona fide employee who serves as Junior Software Engineer within the organization. My daughter Reena has been suffering from a critical illness. Due to the persistent nature of her illness, I would request you to permit me to take leave from work so that I can attend to her fully. I plan to cease coming to work from 2nd September 2022 to 8th September 2022.

I will resume the office on 9th September 2022 and will let you know if I require more time off from work. I offer to help with the transition to help deal with the loss that the company might face due to my absence.

Kindly give my request serious consideration. Thank you for your support in advance.

Yours sincerely,

Vidyut Kumar

Sample 2: Permission Letter for Conducting Event

From

Michael Brown
Cultural Union Manager
XYZ Media Company
3rd Avenue Road
RST Street
New York – 10012

31st August 2022

To

Marlyn Doe
Landlord
AP Venue
13th, St. Cooper Road
New York – 10003

Subject: Request to use AP Venue for an Upcoming Internal Event

Dear Marlyn,

I would first like to take this opportunity to introduce myself. My name is Michael, and I work as a Cultural Union Manager with XYZ Media Company, one of the most renowned and oldest production companies in New York. I am writing this letter to seek your permission to allow us to use AP Venue for our upcoming internal event. We are planning to host the event on 31st October 2022, from 10:00 AM to 06:00 PM.

We hosted one event at your venue last year and found that your property is best suited for hosting a similar event, owing to the following reasons:

• It holds the capacity to accommodate the requisite number of guests.
• It is one of the most convenient and preferred locations by our employees and stakeholders.
• Your location has all the facilities and amenities that may be required for hosting a momentous event.

Kindly let us know if we can hold an event on the requested date and time. We would be obliged if you could let us know in advance so that we can prepare accordingly. We would also request you let us know your commercials for allowing us to use the property in exchange. You may connect with us at michael@xyz.media or events@xyz.media, or you can reach me at my personal number at +123-456789.

Looking forward to a positive response from you.

Yours Sincerely,

Michael Brown

Sample 3: Copyright Permission Request Letter

From

Nitya Bajaj
Communications Manager
ABC Pharmaceuticals
Jessore Road
Kolkata, 700080

1st October 2022

To,

John Doe
71st, ATS Building
Antop Hill
Mumbai, 400037

Subject: Request for the use of Copyrighted Material

Dear John,

I hope this letter finds you well. We understand that you are the copyright holder of the article titled “Adoption of Artificial Intelligence by Pharma and Biotech Industry”, published in Sage Publications 2021 issue. ABC Pharmaceuticals, one of the leading pharmaceutical companies, would like to use the article in a research paper undertaken by our internal employees.

We have operations all over the world and will be distributing the research paper to our internal employees and external stakeholders. Besides that, we will also be posting the report on our corporate intranet. Proper acknowledgement and credits will be given to you in the final report.

Kindly acknowledge if you would like to provide us with your permission. We request you sign both copies of the permission letter and return one copy to us. You may send across a scanned version of the letter to us by email. Please let us know if you have any other queries regarding the publishing of the copyrighted material.

Thank you in advance. We appreciate your consideration of our request.

Yours sincerely,

Nitya Bajaj
Communications Manager

By signing below, I warrant the rights and grant permission to ABC Pharmaceuticals to use my original work in their research report.

Signature:

Date:

Sample 4: Permission Letter to Participate in Sports

To,

Mr J.S. Netos
Principal
Willow Heights High School
Garden District
Downtown, Canada

4th November 2021

Subject: Requesting permission to participate in sports

Respected Sir,

I am duly enrolled as a student in your school and currently studying in Grade 8, Section B. I am writing this letter to inform you that I have been selected to participate in Badminton for the NG Tournament, one of the most renowned events for school-going children. I would be representing my school at the tournament and would be competing with some of the leading international schools.

The international tournament is on 30th November 2021. Due to that, I will have to dedicate more time to the practice sessions. The sessions will clash with my timings for academics. I seek your permission to allow me to attend the practice sessions and grant me leave from 8th November 2021 to 30th November 2021.

I assure you that I will be regular in academics and attend classes regularly after the tournament. Kindly allow me time till 30th November 2021. I promise I will not let you and the authorities down. For any further queries regarding the tournament, you may let me know, and I will ask my coach to connect with you.

I hope to get a positive response from you.

Thank you in advance.

Yours sincerely,

Zayn

Sample 5: Permission Letter from Parents to Teacher for Picnic

From

Nitin Kumar
J-6 Rajouri Garden
New Delhi – 110027

18th March 2022

To,

Ms Mehra
Class Teacher
Brain International School
H-Block, Vikas Puri
New Delhi – 110018

Subject: Permission for Field Picnic of Grade 6 Students

Dear Ma’am,

Honourably, my name is Nitin Kumar, father of Ahana, who is duly enrolled in your school and a student in Grade 6. I am writing this formal letter to grant permission for Ahana to participate in the Field Trip next week on 27th March 2022. We are enclosing a list of items she is allergic to so that you are aware of them. I further give consent and will guide my daughter to accept the responsibility for maintaining good conduct and appearance on the trip.

In granting this permission, I take full responsibility for any damage caused by my child. The field trip permission form has been signed by me and is enclosed with this letter. Request you to let me know about other things that have to be kept in mind for a seamless trip.

Kindly consider this as a letter of consent. I shall be highly served.

Thank you in advance.

Yours sincerely,

Nitin Kumar
+91-8809888098

Tips for Writing the Permission Letter

Here are certain tips that you must follow while drafting the letter:

• Proofread the letter once and ensure it is free from all grammatical errors or faults.
• Use the correct format of the letter and write the right address.
• Use formal wordings to describe the purpose or the subject of the letter.
• Stick to the point and avoid adding unnecessary details.
• Make sure that the information you are adding is factually correct.
• Address the permission letter to the appropriate authority.
• Learn the company policy before requesting or seeking permission from the authorities.
• Keep a duplicate copy of the letter for record purposes.
• Avoid being over-explicit while drafting the letter. Use a formal tone and stick to the point.
• Consider signing the letter by hand using a black or blue ink pen.

Summing Up 

There may be various instances where you may be required to take a grant or permission from the authorities. While drafting a permission letter, you should always keep these things in mind. Try to maintain a professional and positive tone while writing the letter. Ensure that the letter includes all the relevant details and makes it convincing for the receiver. You must even get in touch with the higher authority on a personal level and ask them to give approval for the letter. We hope you find these samples and the guide to the permission letter helpful. Visit our blog section to learn more about the basics of professional writing. Stay tuned to Contract Jobs for more such valuable information and guides.

FAQs on Permission Letter Format

What is a permission letter?

A permission letter is an official letter written to request permission from the higher authorities. It is often written when an individual wants to conduct a new activity or wants to do something other than the regular routine activities.

What is the purpose of writing a permission letter?

The purpose of writing a permission letter is to formally ask the authorities for approval or permission. It also helps in maintaining the documentation.

What is a copyright permission request letter?

A copyright permission letter is a formal letter written by one company to another seeking permission for the copyright of a specific product or material. The letter should be inclusive of the sender’s and receiver’s addresses. Mention the detail of the product your company wants to reuse and state the reasons for reusing it.

How do I write a permission letter?

You should follow the format mentioned above while drafting the permission letter. Start with the sender’s address, date, subject, and salutation, and write about 2-3 paragraphs describing the reasons.

How do you ask for permission politely in a letter?

You should consider using professional language in your letter. When stating the reason, be clear and concise. Do not miss out on details. You may even consider following up with the supervisor on a personal level and request them for permission or a grant.

Is there any difference between writing a permission letter to the school principal or writing a permission letter to the office authorities?

Permission letters are necessary for schools and business records. The format for writing the permission letter remains the same. There might be slight differences in the way you approach the letter. When writing for school, you will have to incorporate your parent’s or guardian’s contact details. Both letters are intended to ask for consent from the requisite authorities. Therefore, you should use professional language and keep a check on the tonality that you use in the letter.